Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص

• Cash flow Management
• Tax Management
• Archiving

Objective 1هدف اول :

Activities/Main dutiesفعالیت ها/ وظایف عمده: Cash Flow Management

• S/he ensures the cash supply from the Bank.
• S/he responsible for the cash box.
• S/he makes sure that no expenses whatsoever are made without prior authorized signatures in the proper formats for all prior authorized signatures (expenses orders / purchase orders).
• S/he makes sure that all the forms regarding admin procedures are correctly filled before payment.
• S/he ensure the petty payments to suppliers, operational advance payments and salary advances.
• S/he records all the expenditures in the cash book. Cash balance must be reconciled with cash book on a daily basis, with physical cash count. The cash situation should be reported on a daily basis to the Supervisor. Any discrepancy in cash must be immediately reported to Supervisor.

Objective 2هدف دوم:

Activities/Main dutiesفعالیت ها/ وظایف عمده: Advances and SAGA entries

• S/he keep a clear and ordered record of all advances. Make sure no unauthorized person receives a cash advance.
• S/he makes sure the advanced amount matches with purchase/expense orders and no advance whatsoever is not just justified after a period of five working days from the day the advance was taken in the office. In case of delay, the Supervisor should be immediately informed and corrective measures enforced.
• S/he marks all invoices on the day of payment and files all invoices on PU-AMI vouchers and according to the numbers set by Saga software.
• S/he prints all the vouchers from SAGA and attached them to invoices, on monthly basis.
• S/he is responsible of the good financial codes on all order forms.
• S/he assists finance officer in case of audit of projects

Objective 3هدف سوم :

Activities/Main dutiesفعالیت ها/ وظایف عمده: Tax Management

• S/he assists finance officer in preparing of tax reports to be shared with Kabul office on monthly basis.
• S/he is responsible to arrange the required data from other departments i.e. Logistics/HR for tax reports.

Objective 4هدف چهارم

Activities/Main dutiesفعالیت ها/ وظایف عمده: Liaison with Local Authorities and Field

• She/he liaises with the Ministries for the PU-AMI related reports.
• S/he liaises with the Bank for all transfers and salary payments document submissions only, withdrawal of cash to office safe, and receiving cheque books
• S/he assists finance officer for cash projection related issues.

Objective 5هدف پنجم

    Activities/Main dutiesفعالیت ها/ وظایف عمده: Archiving

• She/he gathers monthly hard accountancy documents as per the deadline, makes required double check and corrections and gives feedbacks to the concerned people.
• She/he follow the accountancy documents digitalization process
• She/he File and archive the hard accountancy and scanned accountancy.
• She/he is responsible to send scanned archive every month to Kabul and hard archive upon 1st movement availability to Kabul after completion of scan.

Objective 6هدف ششم:

Other activities/Main dutiesفعالیت ها/ وظایف عمده: Miscellaneous

• Any other task assigned by the Finance Officer/Field Finance Manager