Position Objective

• Under the supervision of the Finance Manager to implement and maintain the AWEC financial and accounting system.
• Be aware and adhere to AWEC policies and procedures as outlined in all manuals.
• She/he will provide support in other finance areas as necessary.

Technical Skills:      

• Must be able to communicate effectively in English, Dari/Pashto are a distinct advantage.
• Wide experience in the use of computer applications; clear understanding on the usage of financial software systems.
• Computer skill in MS. Office packages.
• Quickbook knowledge is must.
• Ability to plan ahead and meet deadlines.
• Treat information with the confidentiality it deserves.
• Understand and recognize the urgency of tasks and deliver on time
• Proactive, able to multi-task and flexible

Duties & Responsibilities:

A: Cashier

• Being as Accountant/Cashier, should plan of how to prioritise on having cash both at Safe and Bank for implementing activities.
• To Plan of how to process advance to staff and how to clear staff Advances, handling petty cash, checking of proper documentation of vouchers.
• Controlling filling system.
• Maintain a details tracker of all payment requests received in Finance since the receptions until the payment is complete.
• Verifying and ensure that required documentation and authorization presented before effecting payments.
• Preparing the vouchers on the basis of supporting documents.
• Checking the accuracy of bills, e.g. calculations, omissions etc, before making payment.
• Operates the petty cash and cash in AWEC office funds by holding the authorized level of cash.
• Make daily cash payments and cash receipts for project expenditures.
• Ensure cash collected is deposited directly.
• Keep and update cash records on daily basis.
• Stamp original documents "PAID/RECIVED" before sending to Sr. Finance officer for posting.
• Before submitting vouchers to Sr. Finance officer, checking the accuracy of chart of account code, budget code, donor and class.
• Follow on cash requirements of Sub offices and prepare transfer orders for approval.
• Draw /deposit cash from the bank.
• Follow up preparation and payment of monthly income tax, withholding and arrange payment to the appropriate tax authority.
• Keep cash safe boxes as per the policies, procedures and regulations of AWEC for cash safekeeping.

B: Accountant

• Daily, weekly and monthly cash count together with Sr. Finance officer and reporting to Finance Manager.
• Verify vendor and local subcontractor invoices and ensure all supporting documents are received and accurate.
• Assist logistics and procurement staff in cash disbursements of items paid in petty cash and submit daily expense reports to the office cashier.
• Check the project expenses, their accuracy, calculation, exchange rate calculation, vouchers supporting documents, payments approval etc.
• Check the advances for salary and expenses and follow up their clearance within time.
• Follow up of salary advances, travel advances and official expenses advances with staff and clearing them on time (within 14 Days).
• Update finance files and documents. such as: cash count files, advances files, cash receipt and cash payments files.
• Preparation of monthly and quarterly petty cash flow forecast with help of other departments in order to have enough cash performing activities.
• Preparation of donor financial reports for Finance Manager in compliance with donor requirements within the deadline and verification for accuracy of documentation.
• Contribute to the preparation of monthly income and expenditure statements and budget comparison, and cash flow reports.
• Withholding taxes and its calculation and on-time payments to MoF-DAB.
• Year-end Annual income tax preparation and on-time submission to MoF-MTO.
• Perform other duties as necessary and/or requested.