$
| Admin and Finance Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Kabul, |
| Categories | Finance, General, | Type | Full Time |
| Post Date | 2024-10-14 | Close Date | 2024-10-19 |
| Vacancy No | 0014 | Gender | Female |
| No Of Jobs | 1 | Contract Duration | 1 year |
| Education | Bachelor's degree in a relevant field (e.g., business administration, finance, accounting) | Experience | 2 years |
| Organization | Opportunities for you | Salary | USD 140 plus transportation |
About Company
About Afghanistan Green Future Organization: The Afghanistan Green Future Organization (AGFO) is a non-governmental organization (NGO) based in Afghanistan. It was established in March 2013 by a group of young professionals and experienced individuals from various backgrounds. AGFO is registered under the Ministry of Economy in Afghanistan. AGFO is dedicated to community capacity building and issue-based networking, with a primary focus on education, health, human rights, culture, media and social media, environment, and gender justice in Afghanistan. The organization aims to support the weaker sections of society and works towards improving their living conditions. One of AGFO's key areas of focus is the protection of women's rights in society. The organization strives to promote women's general awareness and improve their living conditions by collaborating with external financial supporters and utilizing media power to achieve its goals. A particular focus lies in the implementation of sustainable programs, ensuring that the benefits of training extend beyond the immediate period. AGFO achieves this by offering comprehensive consultation and advisory services, thereby fostering the growth and prosperity of women's small and medium-sized businesses. AGFO has established robust collaborations with prominent online platforms, empowering women to showcase their products to both domestic and international markets. Additionally, AGFO facilitates connections with wholesalers within the local market, enabling women entrepreneurs to sell their products in bulk quantities. By tapping into these avenues, AGFO strives to provide women with an expanded scope for reaching customers and expanding their businesses, thereby facilitating their economic empowerment and self-sufficiency. In a country that faces numerous challenges, including internal conflicts and socioeconomic instability, AGFO recognizes the importance of addressing these challenges systematically. The organization believes that solutions can be found through the analysis of problems and the development of theories for change. AGFO aligns its efforts with the Afghanistan National Development Strategy (ANDS), which serves as a poverty reduction strategy paper to address these challenges and pave the way for a more stable and prosperous Afghanistan. Mission: To provide capacity-building and support services in various sectors, including education, health, human rights, culture, media, social media, gender justice, and the environment. The organization aims to deliver quality services through effective planning, organizing, implementation, and control of its managerial processes. Vision: To create a green future for Afghanistan, focusing on the well-being of women, children, and the environment. The organization emphasizes the development of primary needs such as health improvement, education, and environmental protection. AGFO strives to make a significant impact on the lives of Afghans and contribute to the country's development. To ensure successful operation and transparency, AGFO has a strong organizational structure with a board of directors and an executive board. The board of directors provides advice for the organization's betterment, while the executive board makes strategic decisions and oversees the implementation of AGFO's policies and procedures. In terms of funding, AGFO primarily relies on locally mobilized resources and the contributions of its founding members. The organization has also successfully implemented projects in collaboration with national and international agencies. Overall, the Afghanistan Green Future Organization (AGFO) is committed to building a brighter future for Afghanistan by addressing key issues such as education, health, human rights, culture, media, social media, environment, and gender justice. Through its various programs and initiatives, AGFO aims to make a positive impact on the lives of Afghans and contribute to the sustainable development of the country.
Job Description
As the Admin and Finance Manager, you will play a crucial role in ensuring our projects' smooth and efficient operation. Your primary responsibility will be to oversee administrative and financial functions, ensuring compliance with organizational policies and procedures. You will work closely with the project team to support the overall success of the projects and contribute to their sustainable development.
As the Admin and Finance Manager, your role will be pivotal in maintaining the smooth and efficient operation of our projects. You will have a key responsibility in overseeing both administrative and financial functions, ensuring that they align with organizational policies and procedures. By working closely with the project team, you will provide essential support to ensure the overall success of the projects and contribute to their sustainable development.
In your administrative capacity, you will be responsible for managing various aspects of office operations. This includes tasks such as maintaining office supplies, handling correspondence, organizing meetings and events, and facilitating effective communication both internally and externally. Your attention to detail and organizational skills will be crucial in establishing and maintaining an organized filing system for important project documents, ensuring their easy retrieval and confidentiality.
On the financial front, you will be involved in budget management and monitoring. This will entail assisting in the preparation of project budgets, monitoring project expenditures to ensure they adhere to the approved budgets, and providing regular financial reports to the project team and management. You will also contribute to financial reviews, identifying any discrepancies or irregularities and taking appropriate corrective actions as necessary. Additionally, your role will involve managing grants, including budgeting, reporting, and compliance with donor requirements. You will also oversee payroll processes, ensuring accurate calculations, tax deductions, and benefits administration in compliance with local labor laws and regulations.
Administrative Responsibilities:
1. Office Management: Manage day-to-day administrative operations, including maintaining office supplies, handling correspondence, and organizing meetings and events.
2. Documentation and Filing: Establish and maintain an organized filing system for important project documents, ensuring easy retrieval and confidentiality.
3. Travel and Logistics: Coordinate travel arrangements, accommodation, and logistics for project staff and visitors, ensuring efficient and cost-effective arrangements.
4. Procurement: Assist in procurement processes by preparing purchase requisitions, obtaining quotations, and ensuring timely delivery of goods and services.
5. Communication: Facilitate internal and external communication by managing email correspondence, answering phone calls, and handling inquiries.
Financial Responsibilities:
1. Budget Management: Assist in budget preparation and monitor project expenditures to ensure adherence to approved budgets.
2. Financial Reporting: Prepare financial reports, including income and expenditure statements, cash flow statements, and balance sheets, and provide regular updates to the project team and management.
3. Financial Monitoring: Conduct regular financial reviews to identify any discrepancies or irregularities and take appropriate corrective actions as needed.
4. Grant Management: Assist in the financial management of grants, including budgeting, reporting, and compliance with donor requirements.
5. Payroll and Benefits: Oversee payroll processes, including salary calculations, tax deductions, and benefits administration, ensuring compliance with local labor laws and regulations.
Job Requirement
1. Experience: Minimum of 2 years of experience in admin and financial roles, preferably in the non-profit or development sector.
2. Education: Bachelor's degree in a relevant field, such as business administration, finance, or accounting.
3. Financial Management Skills: Strong financial management skills, including budgeting, financial analysis, and reporting.
4. Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
5. Communication Skills: Strong written and verbal communication skills in English. Knowledge of Dari and Pashtu is preferred.
Submission Guideline
Interested candidates are requested to submit their resume/CV along with a cover letter highlighting their relevant experience and qualifications to [info@agfo.af]. Please mention "Admin and Finance Officer Application - 0014" in the subject line of the email. Only shortlisted candidates will be contacted for further evaluation.