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| Logistic & Procurement Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Balkh, |
| Categories | Program, | Type | Full Time |
| Post Date | 2024-08-15 | Close Date | 2024-08-25 |
| Vacancy No | KHANA-2024-23 | Gender | Male |
| No Of Jobs | 1 | Contract Duration | 8.5 Months with possible extension |
| Education | Bachelor’s Degree in relevant field | Experience | At Least three years of relevant working experience in |
| Organization | Opportunities for you | Salary | As per KHANA's Salary scale |
About Company
About Keenly Humaniterarin Assitance for New Afghanistan Organization (KHANA): Keenly Humanitarian Assistance for New Afghanistan (KHANA) organization was established in 2014 under the registration number of 4319 Ministry of Economy. KHANA is a national, non-profit and non-governmental organization established to bring together human, financial and technical resources to address some of the KHANA challenges faced by the poorest and most marginalized communities in Afghanistan. Special emphasis is placed on investing in human potential, expanding opportunity and improving the overall quality of life, especially for women, girls and children. It works primarily in six areas: Gender-based Violence (GBV) Agriculture and Food Security; Business Development Education; Prevention Health and Nutrition KHANA pledges to foster widespread understanding and dedication toward fostering a fair, democratic, and compassionate society in Afghanistan. In this society, both women and men are acknowledged as equal partners, possessing the right to live with dignity and self-esteem. KHANA aspires to achieve national and global acclaim as a foremost organization that develops, facilitates, and bolsters civil society groups and networks. This effort is aimed at cultivating trust and cooperation among citizens and leveraging public momentum to empower women, girls, and children in every sphere of life, which encompasses reducing gender-based violence, enhancing economic and business opportunities, and generating lasting employment within the nation. Core Commitments and Expectations from Candidates: KHANA is devoted to fostering a work environment where every staff member embodies and upholds our core values and principles. We recognize that our employees are essential to sustaining the integrity and excellence that define our organization. To ensure that our mission and values are consistently reflected in our daily operations, we have established a set of fundamental commitments and expectations. These guidelines are designed to serve as a framework for all candidates, outlining the standards of conduct and dedication that we expect from those who join our team. Adherence to KHANA’s Policies and Procedures: All candidates are required to strictly adhere to KHANA's policies and procedures. These guidelines are designed to ensure a safe, fair, and efficient working environment, which is essential to maintaining the high standards and quality that define our operations. Compliance with these policies is not just an expectation but a fundamental responsibility of all who join our organization. Protection from Sexual Exploitation and Abuse (PSEA): KHANA maintains a zero-tolerance policy towards sexual exploitation, harassment, and abuse. Every candidate, employee, associate, and partner must fully comply with our PSEA policy, ensuring a safe and respectful environment for all. Ethical Conduct and Integrity: Candidates are expected to uphold the highest standards of ethical conduct and integrity in all professional dealings. This commitment includes avoiding conflicts of interest, maintaining confidentiality, and strictly adhering to anti-fraud and anti-corruption guidelines. Ethical behavior is essential to building and maintaining trust within our organization and with the communities we serve. Commitment to Non-Discrimination and Diversity: KHANA is dedicated to fostering a diverse and inclusive work environment. Candidates must actively respect and promote diversity, ensuring non-discrimination based on race, gender, age, or any other protected characteristic. Our commitment to equality and inclusion is central to our mission and the communities we serve. Child Protection: Candidates must strictly adhere to our Child Protection Policy, ensuring the safety, dignity, and well-being of children in all KHANA activities. Protecting children from harm is a core value that guides all aspects of our work. Environmental and Social Safeguards: Candidates are required to follow KHANA's Environmental and Social Safeguard Policy. This involves taking measures to minimize environmental impact and ensure sustainable practices in all projects and operations. Our commitment to environmental stewardship is integral to our long-term success and the communities we support. Confidentiality and Data Protection: Maintaining the confidentiality of all KHANA data and information is a critical responsibility for all candidates. This includes safeguarding sensitive information and ensuring compliance with data protection policies to maintain trust and integrity. All selected candidates will be expected to fully adhere to these standards and principles. To ensure compliance, KHANA conducts rigorous reference and background checks, including verification of academic credentials and employment history. In some cases, additional information may be required from candidates to facilitate these checks. By joining KHANA, candidates commit to upholding these core values and contributing to our mission of providing humanitarian assistance with the highest level of integrity and professionalism. We look forward to welcoming individuals who share our dedication to making a positive and lasting impact.
Job Description
Responsibilities and particular assignments
- Overseeing and supervising employees and all activities of the purchasing department.
- Preparing plans for the purchase of equipment, services, and supplies.
- Following and enforcing the company's procurement policies and procedures.
- Reviewing, comparing, analyzing, and approving products and services to be purchased.
- Managing inventories and maintaining accurate purchase and pricing records.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
- Maintaining good supplier relations and negotiating contracts.
- Researching and evaluating prospective suppliers.
- Preparing budgets, cost analyses, and reports
- To implement and monitor logistics systems, in accordance with KHANA policies and procedures.
- To establish and maintain good contacts with suppliers (local and international)
- To report monthly and daily on all logistics activities to the Operation Manager.
- To assist the operation Manager with logistics advice.
- To perform any other duties as requested by the operation manager.
Procurement and storage:
- To manage procurement of items based on authorized requisitions, in line with KHANA procedures.
- To liaise closely with the Administrator/Finance Officer, on local and international procurement.
- To keep records of and maintain contacts with suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best deals.
Job Requirement
Qualification/ Requirements
- Minimum of 3 years of relevant experience working in procurement, preferably in an NGO/and/or development program, with in depth experience in managing procurement processes;
- Strong knowledge and experience of implementing procurement processes, driving contract compliance and embedding buying best practice;
- Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities;
- Knowledge of NGO/Donor policies and their compliance requirements in respect of Procurement and wider supply chain activity;
- Strong interpersonal and communication skills including influencing, negotiation and coaching;
- Excellent organizational skills, with the ability to juggle multiple tasks with competing priorities and simultaneously stick to deadlines, whilst maintaining relationships with suppliers and customers;
- Excellent reporting skills, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing while contributing to monthly KPI reports;
- Willingness to undertake field travel as required and work in difficult environments according to travel environments;
- Excellent oral and written communication skills; fluency in spoken and
- Having previous experience with KHANA is a plus point and preferred.
Submission Guideline
Interested and qualified candidates should send us their CVs at this stage only. The education and other documents will be asked later. Submission email: hr@khana.org.af