Position Objective

• Under the supervision of the Finance Manager to implement and maintain the AWEC financial and accounting system.
• Be aware and adhere to AWEC policies and procedures as outlined in all manuals.

She/he will provide support in other finance areas as necessary

Duties & Responsibilities:

• Being as Accountant/Cashier, should plan of how to priorities on having cash both at Safe and Bank for implementing activities.
• To Plan of how to process advance to staff and how to clear staff Advances, handling petty cash, checking of proper documentation of vouchers.
• Controlling filling system.
• Maintain a details tracker of all payment requests received in Finance since the receptions until the payment is complete.
• To check the vouchers, supporting documents their calculation etc. vouchers, are approved for payment or not.
• Checking and allocating the grant code, project code and expenses code in compliance with the budget.
•  Checking the project expenses, their accuracy, calculation, exchange rate calculation, vouchers supporting documents, payments approval etc.
• Accounting for and pay bills, invoices for grant and non-grant related expenditure.
• Entering the vouchers in to system (Quick Book).
• Maintaining complete Voucher system in QuickBooks.
• Reconciling Cashbooks with Bank books (Bank Reconciliation).
• Reconciling of tax accounts and its timely delivery to MOF.
• To prepare the draft report for finance manager in compliance with the donor and budget requirement.
• To keep the financial record properly and in well condition.
• To help in mange administration accounting and financial records for grant in kind cash and cash advances requirement.
• To perform other duties as requested.
• Verifying and ensure that required documentation and authorization presented before effecting payments.
• Preparing the vouchers on the basis of supporting documents.
• Checking the accuracy of bills, e.g. calculations, omissions etc, before making payment.
• Operates the petty cash and cash in AWEC office funds by holding the authorized level of cash.
• Make daily cash payments and cash receipts for project expenditures.
• Ensure cash collected is deposited directly.
• Keep and update cash records on daily basis.
• Stamp original documents "PAID/RECIVED" before sending to Sr. Finance officer for posting.
• Before submitting vouchers to Sr. Finance officer, checking the accuracy of chart of account code, budget code, donor and class.
• Follow on cash requirements of Sub offices and prepare transfer orders for approval.
• Draw /deposit cash from the bank.
• Follow up preparation and payment of monthly income tax, withholding and arrange payment to the appropriate tax authority.
• Keep cash safe boxes as per the policies, procedures and regulations of AWEC for cash safekeeping.

B: Accountant

• Daily, weekly and monthly cash count together with Sr. Finance officer and reporting to Finance Manager.
• Verify vendor and local subcontractor invoices and ensure all supporting documents are received and accurate.
• Assist logistics and procurement staff in cash disbursements of items paid in petty cash and submit daily expense reports to the office cashier.
• Check the project expenses, their accuracy, calculation, exchange rate calculation, vouchers supporting documents, payments approval etc.
• Check the advances for salary and expenses and follow up their clearance within time.
• Follow up of salary advances, travel advances and official expenses advances with staff and clearing them on time (within 14 Days).
• Update finance files and documents. such as: cash count files, advances files, cash receipt and cash payments files.
• Preparation of monthly and quarterly petty cash flow forecast with help of other departments in order to have enough cash performing activities.
• Preparation of donor financial reports for Finance Manager in compliance with donor requirements within the deadline and verification for accuracy of documentation.
• Contribute to the preparation of monthly income and expenditure statements and budget comparison and cash flow reports.
• Withholdings taxes and its calculation and on time payments to MoF-DAB.
• Year End Annual Income Tax Preparation and on time submission to MoF-MTO.
• Perform other duties as necessary and/or requested.