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| Admin/Finance Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Nangarhar, |
| Categories | Finance, | Type | Full Time |
| Post Date | 2024-05-28 | Close Date | 2024-06-02 |
| Vacancy No | HRM 50 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 7 months |
| Education | Bachelor in Business Administration and other relevant fields | Experience | At least 3-4 years of experience in administration, HR and office management |
| Organization | Opportunities for you | Salary | As per organization Policy |
About Company
About AWEC: AWEC is a non-political, non-profit, woman-headed national organization established in 1991 by a group of educated Afghan women in exile, who rallied together to address the lack of facilities for Afghan refugees in Islamabad and eventually Peshawar, in Pakistan. AWEC has always been involved in advocacy and awareness-raising for women and children’s rights while providing services to those who frequently fall through safety nets. In recent years, one of AWEC’s core activities has been to support women through mobilizing Afghans, from local communities to political elites, towards the goal of reducing and eventually eliminating violence against women. Our vision in AWEC is “an inclusive and just society with sensitized and responsive public and private sector, where all women and children have access to opportunities to improve their quality of life in order to realize their full potential”. AWEC has zero tolerance approach to the AWEC Code of Conduct including safeguarding, SH, and Fraud violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.
Job Description
Objectives:
Perform admin, financial and HR duties of the relevant province
Responsibilities
Admin and Procurement tasks:
- Maintain coordination with AWEC admin and finance teams
- Managing staff going out with AWEC vehicles.
- Leading procurement process in the field office.
- Keep tracks of all correspondence, written communication related to AWEC department and keep update journal and staff payments.
- Maintain administration department filing system and incoming/outgoing correspondence record keeping.
- Facilitate meeting supplies and arrange meetings and seminars of AWEC department while required.
- File all administrative and financial documents
- Translate administrative documents from English to local languages and vice versa
- Assist the focal point in collecting and reviewing the financial report received from NGOs.
- Follow-up on administrative assignment given by supervisor with related stakeholders.
- Translate administrative documents from English to local languages and vice versa.
- Preparing monthly Administrative report to the main office concerned unit
- Perform other related tasks assigned by supervisors and Organization for transparent practices in the field.
Finance:
- Prepare vouchers based on supporting documents
- Check the accuracy of bills before making payment
- Check project expenses, supporting documents, and payment approval
- Manage and record day to day expenses through petty cash
- Provide monthly cashbook to head office
- Reconcile cash book
- Count cash daily
- Provide assistance to the administration team in purchasing office supplies and equipment
- Keep track of inventory lists of sub-recipients with real stock
- Supervise and control all expenses related to vehicle maintenance and fuel consumption
- Assist the focal point in collecting and reviewing the financial report received from NGOs.
HR:
- Organize and maintain all staff HR files
- Provide assistance in recruitment process for the project in relevant province
- Call to shortlisted candidates and prepared schedule list for written test and interview
- Support HR main office for Prepare monthly staff payroll
- Provide monthly staff timesheets and leave form to the head office
- Complete HR related form of new staff and send to HR in main office
- Check and control staff daily attendance and send to main office at the end of month
- Clearance of staff
Job Requirement
Qualifications:
- Bachelor in Business Administration and other relevant fields
Experience& Skills:
- At least 3-4 years of experience in administration, HR and office management
- Fluent in speaking and writing Dari, Pashto & English languages
- Familiar with computer and office packages
- Planning, and prioritizing skills
- Honest, Motivated, tolerant, active and well mannered
- Strong Interpersonal & communication skills
Submission Guideline
Interested candidates are requested to send their applications along with their CVs to the attention of following address recruitment@awec.info
Kindly mention vacancy number and position title in your email's subject line, otherwise you won't be shortlisted. All shortlisted candidates will be directly contacted for test/Interview.
“Being committed to diversity & equal employment opportunity we highly encourage females & people living with disabilities to apply, all qualified applicants will receive consideration for employment without regard to ethnicity, language, religious sect.”