The Finance Manager is accountable to carry out the following key role and responsibilities but not limited to: 

• Accounting system management:
  • Establishing analytical accounts for projects to accurately record revenue and expenditure in accordance with NQA’s chart of accounts, financial accounting policies, procedures, and donor standards.
  • Oversee day-to-day coordination of financial activities ensuring cost efficiency;
  • Managing monthly payroll process and keeping payroll records in coordination with the HR department;
  • Ensure that the costs are aligning with donor funds, budget lines and budget plan;
  • Record financial transactions in the system on a daily basis;
  • Preparing of vouchers according to NQA chart of accounts;
  • Maintain bills and supporting documents in proper manner both soft and hard copies Such as (Income statements, Expense ledgers, original invoices and receipts for expenses with all required support documents).
  • Develop and/or update office procedures to increase efficiency and effectiveness. 

• Banking and cash management: 
  • Manage bank accounts and related records, cash disbursements, cash receipts and reports on status of accounts;
  • Maintain and update a proper petty cash book for local cash expenses. The cash book should be updated and reconciled with the NQA office at least once a month;
  • Management of cash flows in accordance with donor/ organization approved policies and procedures.
  • Ensure that monthly balance sheet reconciliations are completed on a timely basis and all final reconciliations and trial balances are reviewed.
• Financial reporting:
  • Prepare and present accurate, timely (Monthly, quarterly, six-monthly, final and when needed), comprehensive financial reports, including income statements, balance sheets, and cash flow statements to NQA office, donors, ministry of economy and relevant Government sectors.
• Budgeting and forecasting:
  • Prepare budgets and budget projection for projects and admin with close coordination of program and admin departments;
  •  Provide and maintain budget forecast in monthly, quarterly and annual-basis;
• Financial planning and analysis:
  • Perform in-depth financial analyses to assess the financial performance of the organization and identify areas for improvement;
  • Support strategic decision-making by providing forecasts, and projections to assist in long-term planning and resource allocation.
  • Maintain strong cash controls and reconciliation processes.
• Risk management:

• Assess and manage financial risks, including credit risk, market risk, and liquidity risk, and minimize potential losses.

• Compliance:
  • Ensure that the organization adheres to all relevant financial policies, procedures, regulations and guidelines, including tax compliance and financial reporting standards.
  • Assist Management to set up proper internal control system in NQA.
• Audit management:
  • Contribution to preparing contract documents, read the contracts and ensure to add all the needed points for auditing based on both NQA’s and donor’s requirements;
  • Facilitate the work of external and internal auditors and ensure that financial records are properly maintained and readily available during audits;

• • Maintain and follow up of the audit finding’s corrective action plan.

• Participate in finance related meetings and donor meetings;
• Payment of all NQA tax on time & follow up.
• Project registration in Ministry of Economy’s online system and provide supporting financial documents;
• Provide and present all financial regulations including policies, procedures, and guidelines to the relevant staff.
•  Monitoring all financial activities and records at field level.