Under the overall guidance of the Representative of the UNODC Country Office for Afghanistan and under direct supervision of of the Senior Program Officer (SPO), the incumbent is responsible to ensure that the Programme is carried out in accordance with the operational Policy Guidelines of UNODC and commitment to the donors.  The incumbent  works in close collaboration with the operations, programme teams in the COAFG and with related unit in UNODC staff and Government officials ensuring successful performance in Alternative Development Programme operations.

The incumbent  provides regular operation updates to the SPO and consults on regular basis on the program progress and operations.  He/she is responsible to maintain work progress and schedule for on-going contract. He/she will provide support in UNODC Management information system (ProFi & Umoja).

Summary of Key Functions:

Support Programme Planning and Implementation;

Oversee the programme budget;

Compile relevant background data and information related to AD Programme operations;

Programme Management in UNODC Management Information Systems (ProFi, Umoja);

Facilitation of consultative workshops, missions, conferences, and data sharing;

Facilitation of Programme Procurement, Grants, contractual matters with  Implementing partners;

Staff support.

Support Programme for Planning, Management and Implementation:

Preparation of Programme Work plans, Procurement plan, Cost plan and schedule of sub-contracts;

Management of Procurement, Grants and contractual matter;

Liaise with UNODC supporting units for project related matters;

Maintain up-to-date records, documentation and ensuring the day-to-day management of project activities.

Programme budget management:

Prepares and analyze Alternative Development (AD) Programme and Finance matters in UNODC specialized Management Information system ‘ProFi’ and ‘UMOJA’;

Maintains a record of actual expenditure and assists in carrying out financial controls of the Programme including monitoring of expenditure against budget allocation;

Full compliance of financial activities, financial recording/reporting system;  

AD Finance business processes mapping;

Regular monitoring of the financial situation.

Financial resources management through planning, guiding, controlling of the resources in accordance with UNODC rules and regulations;

Preparation and monitoring of budgets of management projects;

Establishment of the development projects’ budgets preparation;

Coordinates the project budget with COAFG Finance and UNOV Finance Units.

Compile relevant background data and information related to AD Programmes:

Maintenance of up-to-date records, files and documentation;

Liaison and maintenance of regular relations with Government counter parts including the Ministries of Counter Narcotics, Agriculture, Irrigation and Livestock (MAIL), Rural Reconstruction and Development (MRRD), Women’s Affairs (MoWA) and Higher Education (MoHE);

Undertakes field visits to collect data and information related to AD.

Programme Management in UNODC Management Information Systems (ProFi, Umoja):

Creates Grants for pledge contributions and Project Structures in Umoja;

Facilitates and supports for evaluation exercises;

Creates Project Revisions, Budget Revision, Budget Amendments through Profi and Umoja Management information system.

Facilitation of consultative workshops, missions, conferences and data sharing:

Facilitates consultative workshops;  

Organizes AD Study Missions, Conferences and Workshops;

Coordinates data sharing with Government Counter parts, NGOs, UN agencies.

Facilitation of Programme Procurement, Grants, contractual matters with  Implementing partners:

Tracks the contractual and financial status of on-going small & large scale AL Projects;

Ensures the Field Office Contract Management application is updated for all on-going sub-projects;

Facilitates procurement and contractual matters with Procurement Unit;

Facilitates Grants, Implementing partners’ agreement with External Party Engagement Unit (EPEU).

COMPETENCIES:

Functional Competencies:

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies

priority activities and assignment; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork: Good interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, including gender balance.

Creativity: Ability to actively seek to improve programmes/services, offer new and different options to solve problems/meet client needs.

Core Competencies:

Acting as a team player and facilitating team work;

Facilitating and encouraging open communication in the team, communicating effectively;

Managing conflict;

Demonstrate corporate knowledge and sound judgment;

Self-development, initiative-taking;

Informed and transparent decision making.