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| Field Finance Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Balkh, Ghazni, Kandahar, Nangarhar, |
| Categories | Finance, | Type | Full Time |
| Post Date | 2023-06-22 | Close Date | 2023-07-10 |
| Vacancy No | #80 | Gender | male female |
| No Of Jobs | 4 | Contract Duration | Fixed-term contract |
| Education | University Degree in accounting or a relevant field and additional work experience. Experience in performance of similar roles especially in the charity sector is desirable. | Experience | Two or more years’ experience in the Finance Department of an international NGO background, responsible for office cash management is highly preferred. |
| Organization | Opportunities for you | Salary | As per NCA salary scale |
About Company
About NCA: NCA is one of the largest aid organizations in the Nordic region, with 21 country offices in Africa, Latin America, Asia and the Middle East, including four joint country offices and other partner organizations. The mandate of the NCA is to save lives and seek justice. We achieve this by working with long-term development programmes, humanitarian interventions and advocacy towards decision-makers to address the root causes of injustice, poverty and power imbalance. Most of our work cooperates with local civil society partners and other NGOs. The post-holder will work closely with NCA’s implementing partners at the region to support day-to-day finance functions in line with NCA financial regulations. The projects (PEARL and REACH) are implemented under UNDP’s Area-Based Approach to Development Emergency Initiatives (ABADEI 2.0), which is a flagship programme that brings UN agencies and many national and international NGOs and civil society organizations (CSO) together through a coherent approach and funding platform over a wide geographic coverage. ABADEIs focus is to help meet basic human needs and services by revitalizing local markets and assisting local communities to rebuild their lives and livelihoods.
Job Description
List of the main tasks and responsibilities for this position (primary responsibilities, etc.):
- Adhere to policies and procedures set out in Chapter 5 and in the financial management Chapter 12 from NCA’s Operational Manual, and any other manuals relevant to tasks assigned.
- Responsible for daily cash transactions and preparing bank transfers and following up the all-banking issues as per weekly plan
- Responsibility for the safe custody and management of office cash, ensuring daily and weekly cash count is conducted and documented as per NCA requirements
- Responsible for monthly reconciliation of cash and bank records/books
- Undertakes routine data entry for bank transfers & cheque payments as when they are completed, or on a weekly basis.
- Prepares monthly cash flow forecast for all submitted payment requests to inform office cash needs and advice Senior Finance Coordinator for immediate action on office cash replenishment.
- Familiarize with documentation requirements and routinely communicate or remind staff of essential documentation requirements before any payment is processed.
- Responsible for office cash management and ensure regular updates of manual cashbook for any surprise or ad hoc cash counts tasks.
- Responsible for proper filing of NCA primary financial records and vouchers and routine scan of the same for electronic archiving in line with financial documents and records retention policy
- Undertake routine stamping “PAID” of completed all financial fully processed financial documents. This is a critical control in the finance department and the stamp may change from time to time depending on the funding source.
- Responsible for settlement of vendors and customers into NCA accounting system and generate periodic report updates for routine follow up, always making sure that no advance payment is made to staff with unsettled/pending advances.
- Support with audit processes of NCA institutional, project and donor commissioned audits. This support shall include document retrievals, filling back among other tasks.
- Contribute to meeting financial reporting requirements and deadlines for the country office.
- Liaison with the partner field accountant for update on the financial reports and enter transactions into the online portal on routine basis for partners.
- Check the partners vouchers generated for any errors made and communicating the same with the partner field office for rectification.
- Inform the country office finance and compliance team for any delays from the partners with respect to complying with the reporting requirements from the partners.
- Obtain scanned vouchers from the partners field office and upload the same into NCA online portal for compliance check on routine basis.
- Perform other duties as maybe assigned from time to time by the supervisor.
Job Requirement
- University Degree in accounting or a relevant field and additional work experience. Experience in performance of similar roles especially in the charity sector is desirable.
Two or more years’ experience in the Finance Department of an international NGO background, responsible for office cash management is highly preferred.
Demonstrated competency with an ERP accounting software in particular Maconomy.
Advanced computer skills in MS Office programs, particularly Excel.
Strong organizational skills and attention to details.
Excellent oral and written English.
Integrity, Team player, Collaboration, Proactive problem solving.
Self-discipline, solution oriented and proven expertise in offering guidance to non-finance staff in a way that generate/increase understanding on requirements is essential.
Being proactive and routinely discusses new ideas and seeking solutions to make the finance support role more effective would be highly preferred.
Submission Guideline
All qualified candidates are requested to open the given link and follow the instructions:
Applicants are welcome to apply muitipal locations through the following links:
Balkh Province:
https://ncaco.recman.no/job.php?job_id=334757
Kandahr Province:
https://ncaco.recman.no/job.php?job_id=334759
Nangarhar Province:
https://ncaco.recman.no/job.php?job_id=334760
Ghazni Province:
https://ncaco.recman.no/job.php?job_id=334854
NCA does not charge or have any registered agents for job application or any form of paid priority listing. Application through the supplied web link is completely free.