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| Finance and Admin Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Bamian, |
| Categories | Human Resource, Finance, | Type | Full Time |
| Post Date | 2023-04-11 | Close Date | 2023-04-16 |
| Vacancy No | HI-2023-0039 | Gender | male female |
| No Of Jobs | 1 | Contract Duration | 1 year with extension possibility |
| Education | Bachelor of Business Administration or relevant fields | Experience | Minimum 2 years’ experience in the related fields |
| Organization | Opportunities for you | Salary | Based on Organization salary scale |
About Company
About Handicap International: HI has been supporting the Afghan people since 1987, starting its operations in Pakistan. Since 1996, HI has been operating across Afghanistan in order to launch victim assistance interventions, working at different levels of the society and adopting a cross-sectoral approach. While present on the ground to directly support victims of the conflict through the provision of a range of services – from physical rehabilitation, to mine risk education and inclusive livelihoods – HI has been continuously advocating to increase the rights of victims and other people with disabilities in the country. In particular, and in line with its global strategy and priorities, HI has been advocating to reduce the use of landmines and conventional weapons. Acknowledging the need to respond to the urgent emergency crises combined with longer term, chronic gaps in the provision of services, HI has steadily expanded its range of activities and services in order to support the most vulnerable people, enhancing their resilience while strengthening participation and inclusion of all individuals.
Job Description
The admin/finance works within the overall structure of Handicap International (HI), he/she is bound by the Terms and conditions of engagement for national staff and by the Internal Regulation.
The admin/finance is responsible for performing activities of admin and finance in accordance to the HI recruitment policy/rule and regulations. He will report directly to project manager and under the technical supervision of Grant Finance Officer and HR/Administrative Supervisor.
- Management of expenses at BAMYAN Sub office level
- On a daily basis, is in charge to fill up the logbook (USD and AFG),
- Is responsible to make the payments if all the conditions are fulfilled (purchase request fully signed, correct codifications, quality and translation of the invoice, quality of the quotations etc…),
- On a daily basis, checks and re-conciliates the physical cash balance and the logbook balance for USD and AFG and fills up the cash control form,
- At the end of each week and at the end of each month, checks and re-conciliates the physical cash balance and the logbook balance for USD and AFG with Regional Head of Support Services and fills up the cash control form,
- Is in charge to put the stamp PAID on the bills,
- Is in charge to pay the salaries according the salary slips and salary summary prepared by the Regional Head of Support Services,
- At the end of each week and month, is in charge to send the cash USD and AFG balance to the Finance Manager,
- Management of accounting operations is ensured at BAMYAN base level
- Is in charge to prepare the vouchers (description and codification) for USD and AFG journals,
- Is in charge to provide the Accountancy Responsible with the Excel Accountancy Report on the 5th of the month, after having checked it with the Regional Head of Support Services,
- Is in charge to send to the Accountancy Responsible the Accountancy Export file on the 10th of the month, after having checked it with the Regional Head of Support Services,
- Is in charge to make the proper changes on the vouchers in close coordination with the Accountancy Responsible at every step of the accountancy process,
- Is in charge to make the photocopy of the accountancy documents and to arrange the sending of them along with the original one to Kabul office,
- Retain a photocopy of the accountancy documents in Bamyan.
- Informs the relevant support services team in case of suspicious bills.
- To clear all the advances on each Thursday
- Weekly accounts reconciliation is done and cash in safe is physically counted jointly with project manager and signed documents are recorded.
- Is in charge to do the financial data entry through online system in Navision Financial Software
- Is in charge to prepare the cash request for all operation of the field office and projects
- Is in charge to update and send the tax table of the withholding taxes to Kabul at the end of each month.
- Human Resources Management
Complete recruitments for BAMYAN Base/Project in accordance to the HI recruitment policy/rule and regulations:
- Responsibilities of Administrative Officer on monthly/regular basis
- Updating BAMYAN base monthly admin/HR reports and providing to Admin/HR supervisor on monthly basis. Admin/HR reports contains the following data:
- 1. Staff Mobile Credit Cards
- 2. BAMYAN Staff Update Contact List
- 3. BAMYAN Staff Training Follow Up
- 4. BAMYAN Base Organizational Chart
- 5. BAMYAN Rental Premises
- 6. BAMYAN Staff general Information Sheet
- 7. BAMYAN Staff Database
- 8. BAMYAN Staff Position Status
- 9. Staff Medical Protection Database
- 10. Preparing Staff attendance sheet monthly basis
- 11. Preparing payroll monthly basis
- Updating staff Leave record.
- Updating and compiling staff overtime and duty schedules.
- Providing staff medical cost report to KBL Admin Officer.
- Take care of internal flight bookings for BAMYAN base staff, filling the appropriate forms and documentation ensuring tickets are disseminated in a timely fashion.
- Preparing his staff (Cook, Cook/cleaner) yearly appraisal feedback at the end of the year.
- Scanning new contract extension/amendments and staff yearly appraisals forms and filling them in each staff personnel file.
- At the end of contract of an HI employment (signature of the discharge of liability, payment of the out-standing payment, preparation of the working certificate, material to get back from the employee) and to provide the check-list to the HSS and Finance Officer.
- Replacing Finance, Logistic Officers in their absence.
Job Requirement
Knowledge required
Essential
- Bachelor of Business Administration or relevant fields
- Minimum 2 years’ experience in the related fields
Desirable
Working experience with NGOs.
Skills required
Essential
- Computer literacy: Familiarity with MS Office applications, Internet, email (outlook)…
- Fluency in English and national languages (Pashto / Dari)
Submission Guideline
Please send your CV and Cover letter to: recruitment@afghanistan.hi.org
You are requested to copy and paste below as your subject of application email:
Finance and Admin Officer /HI-2023-0038
Note: Applications without mentioning the Position Title & Vacancy Number in the subject line of the email will NOT be considered.
Disabled & Females are particularly encouraged to apply
- HI has got strong stand on protection of beneficiaries.
"The Finance and Admin Officer will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct"