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| Operations Officer | |||
|---|---|---|---|
| Country | Afghanistan | Province | Badakhshan, Daikundi, |
| Categories | Finance, | Type | Full Time |
| Post Date | 2023-04-06 | Close Date | 2023-04-15 |
| Vacancy No | VA-2023-006 | Gender | Male |
| No Of Jobs | 2 | Contract Duration | 12 months |
| Education | Bachelor’s degree | Experience | More than 3 years |
| Organization | Opportunities for you | Salary | |
About Company
About Afghanaid: Afghanaid is a British humanitarian and development NGO established in 1983. It is headquartered in Kabul and is currently working in four provinces: Badakhshan, Samangan, Ghor, and Daykundi. We also work through partners in nine others: Herat, Faryab, Jawzjan, Sar-i-Pul, Balk, Bamyan, Takhar, Khost and Paktya for nearly 4 decades, Afghanaid has developed its thematic expertise and the capacity of its staff in correspondence with the evolving needs of the country, international best practice, and opportunities for innovation. Our work supports four pillars of sustainable development: providing basic services; strengthening sustainable livelihoods and food security; climate change and disaster risk reduction, and emergency humanitarian assistance. Three guiding principles are mainstreamed in all our work to ensure its contribution to sustainable development: gender and inclusion, good governance and community development, and conflict mitigation and peacebuilding.
Job Description
- Supervise and/or implement the day-to-day administration and logistics activities of the district Office and maintain appropriate manual and computerised records according to policy and procedure.
- Ensure that all materials required for the projects are provided at the right quality, time and place as per request and that all purchases are made in a cost effective manner and in accordance with Afghanaid policy and procedure.
- Support proper coordination of meetings and workshops/conferences and associated services such as transport and lodging, for the provincial office.
- Ensure all legal obligations of the offices and guest houses, e.g. lease agreement, maintenance contracts, are fulfilled and renewed in a timely manner.
- Be active promoter of healthy, clean, safe and well maintained living/working environments; suitable for both men and women.
- Ensure that hygienic and healthy food and drinks are served to staff.
- Act as a liaison person with Head Office Operations for technical support.
- Support Provincial Operation Coordinator/Manager in the recruitment of project staff with support of the Human Resources department.
- Support the operations manager/coordinator and HO HR team with timesheet, leave management and tracking of the provincial staff.
- Support the operations manager/coordinator and HO HR team on the provincial full-time and part-time staff payroll management and preparation.
- Coordinate the safe and secure movement of staff and visitors and recording in the registration books.
- Ensure all staff have clarity about their roles and responsibilities.
- Ensure the project staff have performance objectives and regular one-on-one meetings and ensure that all staff of administration have performance objectives set and they are reviewed regularly in a timely manner
- Provide technical guidance and capacity development to the project team; build the capacity of staff through coaching, mentoring and exploring learning opportunities.
- Deliver required trainings and mentor female middle management staff to ensure project has significant qualified women
- Determine the need for hiring consultant/s for technical input, draft terms of reference and commission consultancies on a needs basis.
- Support the operations manager/coordinator in HR record keeping.
- Ensure that Afghanaid vehicles, premises and equipment are compliant with basic security standards;
- Liaise with line managers at district level and coordinate security related information on behalf of provincial office, get security update from all district and report to HO in daily bases and security briefings to all staff, visitors to the programme upon arrival;
- Provide road security clearance and track all staff movement within the same province as well as between Provincial office and HO in daily bases in close coordination with Head of Security and district Managers.
- Monitoring of security guards circuit/patrol, ensure registration of all items in/out, vehicles movement, visitor log books and registration and visitor’s cards.
- Attend all NGO related security meeting at provincial level, share the minutes with provincial project manager and HS and circulate all security related hot issues/incidents to all provincial staff from available sources including INSO.
Undertake any other duties as and when required by the line manager and/or overview manager.
Job Requirement
Education & Professional Qualification
Bachelor’s degree from a well-recognized University in Business Administration.
Work Experience
More than 3 years of professional experience in Finance, Administration and HR with INGOs, NGOs or private sector.
Professional Skills, Competencies, Values and Attitudes
Afghanaid seeks a responsible and dependable Operations Officer with strong initiative, judgment and adaptability as well as excellent skills in communication, interpersonal relations, decision-making, financial management and reporting.
Specifically, the holder of this position should demonstrate the following:
- Proficiency in computer software including accounting packages, MS Office etc.
- Working knowledge of budget development, monitoring & control as well as financial reporting and analysis.
- Ability to deal with difficult, often challenging work situations.
- Behavioural role model for peers and fellow team members.
- Able to work with significant levels of autonomy and meet tight deadlines.
- A results-oriented approach managing personal workload and to delivering work priorities
- Creativity and innovation in conceptual and analytical thinking
- Sensitivity to gender issues.
- Fluent in Dari, Pashto and English (written and oral).
- Personal integrity, sense of humour, intuitive and self-motivation
- Knowledge of personal strengths and weaknesses, active listener
- Proven management ability and strong interpersonal skills – team player
- Ability to deal with difficult, often frustrating work situations
- A willingness to live, travel and work in isolated and possibly dangerous locations
- Personal integrity and a sense of humour
- Ability to manage conflicting priorities in personal workload
- Problem solving skills
Submission Guideline
Please email a covering letter and your CV, by no later than 15th April 2023 to vacancies@afghanaid.org.uk, including your name and the job title in the subject line. Your covering letter should be no more than 1 standard A4 page in length and explain how you meet the essential and desirable position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates. Application with no proper subject (requested above), or submitted after the deadline will not be considered. Due to the high volume of applications we receive, we are unable to respond to every application. If you have not heard from us within 2 weeks of the deadline, then you have not been successful for shortlisting
Please note that applying without filling the standard job application form will result in disqualifying the applications to review for shortlisting.
Link for the Afghanaid Standard Job Application form: https://drive.google.com/uc?export=download&id=1vLmMCTTa7peZ-8Odm-L4xm_5ULr6nvRG