Responsibilities:

• To coordinate and supervise project activities in the respective province, ensuring smooth project implementation according to the project work plan and achieving planned results.
• Providing required support and assistance to Project Manager and the provincial team to ensure implementation according to technical standards
• Coordination of the project activities with all relevant stakeholders, especially Community Development Councils, and government relevant departments.

Specific duties:

Management and supervision

• Advise and assist the Project Manager in planning, implementing and further developing the project components to ensure that they are technically sound, cost-effective and relevant to the target beneficiaries’ needs.
• Keep the Project Manager and relevant staff informed of any significant changes / opportunities in the local environment, problems and quality of the work.
• Develop quarterly and monthly work plans and budget planning in all the project components with support and guidance from the Project Manager and in close cooperation with the Project Coordinator from the other province.
• Prepare quarterly and monthly procurement plans and provide technical assistance to the Operations team in procurement processes and quality control of the project materials.
• Coordinate all project activities with relevant stakeholders, including project participants, their household members, communities outside of the project, Community Development Council representatives, religious leaders, governmental departments, NGOs and other national and international institutions and make sure the implementation is in compliance with the national, organisational and donor’s regulations and policies.
• Actively participate in sectorial meetings of government departments and meetings of other relevant stakeholders in consultation with the Project Manager.
• Assist the Project Manager in responding to enquiries of a technical nature from field staff, the government, donors and other stakeholders.
• Translation of documents from and to Dari.
• Represent Afghanaid in district and provincial level if required

HR management

• Participate in the recruitment and technical appraisal of all relevant staff.
• Continually assess the quality of work and technical competence of all relevant field staff and ensure that capacity building needs are met through training, on-the-job coaching or other methods, as appropriate.
• Regular visits to all project sites to assess the performance of staff and quality of project implementation, and provide information, encouragement and technical support as required.
• Develop capacity building plans and conduct trainings for field staff if necessary.
• Provide logistical and technical support to external consultants and visitors monitoring the project.
• Facilitate and actively participate in experience sharing workshops and staff meetings at the provincial and national level.

M&E

• Provide support, collect and consolidate monthly reports from the team and submit monthly progress reports to the Project Manager.
• Support the Project Manager and the M&E Officer in preparing quarterly and annual project reports.

• Work closely with the M&E Officer and the team to document and share case studies, success stories and field visit reports as and when required.
• Assist the project M&E Officer in monitoring the project activities.
• Carry out joint monitoring of technical aspects of the project with the representatives of different stakeholder groups and ensure field visits can happen on a regular basis.

Any other duties as and when assigned by the line manager, MD and/or Directorate.

PERSON SPECIFICATION

Education & Professional Qualification

• Bachelor Degree in relevant discipline (Development, Social Science, Governance, Agriculture and other relevant fields).

Work Experience

• At least 3 years of professional experience in areas of community development

Professional Skills, Competencies, Values and Attitudes

(To be added by Hiring Manager, a template is highlighted below)

Afghanaid seeks a responsible and dependable finance & operations team leader with strong initiative, judgment and adaptability as well as excellent skills in communication, organisational, interpersonal relations, decision-making, financial management and reporting.

Specifically, the holder of this position should also demonstrate the following:

1. 1. Proficiency in computer software including Accounting Packages, MS Office etc.
   2. Working knowledge of budget development, monitoring & control as well as financial reporting and analysis.
   3. Advanced knowledge of internal controls and donor rules and regulations
   4. Ability to deal with difficult, often challenging work situations.
   5. Behavioural role model for peers and fellow team members.
   6. Competent to work with significant levels of autonomy and able to meet tight deadlines.
   7. A results-oriented approach to delivering work priorities in personal workload,
   8. Creative and innovative in conceptual and analytical thinking
   1. Sensitivity to gender issues.
   10. Fluent in Dari, Pashto and English (written and oral).
   11. Personal integrity, sense of humour, intuitive and self-motivation
   50. Knowledge of personal strengths and weaknesses, active listener

Specifically, the holder of this position should also demonstrate the following:

Key Skills and Competencies

Essential

• Highly developed reporting, budget monitoring, and management skills.
• Excellent knowledge of community development and social mobilisation.
• Proven management ability and strong interpersonal skills – team player.
• Problem solving and leadership skills.
• Proficiency in the most common computer software including word processing, and excel spreadsheets.
• Ability to deal with difficult, often frustrating work situations.
• A willingness to live, travel and work in isolated and possibly dangerous locations.
• Gender sensitivity.
• Sensitivity to the Islamic culture.
• Commitment to support/develop the capacity of the national staff and of rural communities.
• Personal integrity and a sense of humour.
• Knowledge of personal strengths and weaknesses.
• Ability to manage conflicting priorities in personal workload.
• Knowledge of exit strategies and sustainability issues.

Desirable

(To be added by Hiring Manager, a template is highlighted below)

1. Good skill of computer and internet
2. Fluent in English