Scope of Work:

The Project Coordinator will lead the process, being prime responsible and ensuring effective and efficient management of assigned projects, excellent and on-time reporting, internal and external coordination, and meeting donors and organizational terms and conditions, and compliance.

Duties and Responsibilities:

• Develop project planning in coordination with the finance team and other relevant departments to ensure timely availability of resources for conducting the planned activities.
• Excellent communication and presentation skills in English language, Persian, and Pashtu.
• Good skills in writing specifically reports and in the contribution of proposals
• Work closely with the finance team in investigating the reasons for variance between planned expenditure and actual expenditure, and accordingly revise the plan.
• Support finance team to timely submit financial reports to the donor by the finance department.
• The ability to plan and direct the activities of multiple projects simultaneously and travel to the field/project sites. 
• To work closely with HR department Kabul to ensure positions are filled through proper procedures of AYSO and according to proposed staffing and budget availability.
• Prepare the draft job description for technical staff and provide it to HR in the recruitment process.
• Ensure staff annual performance appraisals are carried out in a timely manner.
• Conflict resolution among staff if any.
• To work in close coordination with the procurement/logistic department to ensure all procurement is done according to plan and due time and within budget.
• Support field office and control any procurement is made in the field office in close coordination with the procurement department of the main office.
• To trigger and lead any amendments, and changes and ensure compliance with donor and internal organizational policies and procedures.
• Field office visit for orientation of the provincial management on the donor, and contractual requirements.
•  Ensure regular supportive supervision is carried out from the field offices and technical support is provided.
• Feedback to provincial management on findings of the supportive supervision carried out by the grant coordinator.
• Review the quarterly report before submitting it to the donor.
• Ensure the timely submission of technical and financial reports to donors based on reporting calendar agreed in the relevant project’s contract.
• Active participation in the relevant meetings at the central or provincial level.
• Risk analysis of the overall projects and reports to the managing director (H&N).
• To work closely in proper closeout of the projects.