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| Finance Assistant | |||
|---|---|---|---|
| Country | Afghanistan | Province | Badghis, Ghowr, |
| Categories | Finance, | Type | Full Time |
| Post Date | 2022-05-28 | Close Date | 2022-06-01 |
| Vacancy No | WCUK/22/336 | Gender | male female |
| No Of Jobs | 2 | Contract Duration | 12 months with possible extension |
| Education | University Degree in relevant field. | Experience | At least 3 Years’ relevant experience with humanitarian organizations related to Finance. |
| Organization | Opportunities for you | Salary | As per WCUK salary Scale |
About Company
About War Child UK: War Child, the specialist charity for children affected by conflict. For more than two decades we’ve delivering high-impact programmes that are rebuilding lives across Afghanistan, Iraq, the Democratic Republic of Congo (DRC), Central African Republic and Yemen. We understand children’s needs, respect their rights, and put them at the centre of the solution - from reintegrating children formerly associated with armed groups and armed forces (CAAFAG) in the Central African Republic to reuniting children with their families in Afghanistan. We look forward to a world in which the lives of children are no longer torn apart by war. This is a vision that can only be realised through the collective actions of children themselves, communities and their leaders, organisations like War Child, governments and key decision makers.
Job Description
Job Purpose
Finance assistant/cashier will be responsible for effective delivery of accounting and finance, tax and MoEc reporting services in order to facilitate transparent and efficient utilization of financial resources and under direct supervision of Finance Officer. S/He will be responsible for the following duties and responsibilities
The Duties and responsibilities may include but not limited to:
- Prepare and process cash payment.
- File payment vouchers and ensure an organized filing system is maintained.
- Process employees per deim and program advances.
- Review & apply dimension codes (Account Codes, Project codes, Cost centers, and Donor codes) in purchase request form, and confirm budget availability in dimension codes.
- Review and apply all dimension codes (Account Codes, Project codes, Cost centers, and Donor codes) in all vouchers.
- Prepare transaction summary for all types of vouchers, and enter the all types of vouchers (Payroll, travel & perdiem, procurement, food, and etc) into cash and Bank Books.
- Make sure all vouchers are filed properly and keep safe.
- Carry out weekly and monthly cash count as per WCUK manual and prepare necessary documentation.
- Responsible for field cash flow forecasting and request cash from Main office on time.
- Review procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
- Prepare and maintain advance tracking sheet, ensure advances are settled on regular bases.
- Receive and check the correctness of invoices submitted for payment.
- Maintain rental contracts copy and tracking sheet of rental payments.
- Dealing with MoEc reports and follow up.
- Maintain the bank file, ensuring that all bank information is properly filed and updated
- Contribute to creating a culture committed to the safeguarding of children and adults and compliant to War Child’s Child Safeguarding and Adults at Risk Policies.
- Tag and record all the items received in Assets database before issuing them to requester.
- Manage WCUK provincial assets/inventory and maintain fixed asset register for the province.
- Handover assets to newly hired staff and receive signed assignment Form.
- Food and stock records control & reconciliation
- Prepare the required documentation of supplies and vehicle vendor payment for the transactions incurred in the province according to War Child standards.
- Distribute Request for Quotation (RFQ) and procure quality goods and services in compliance with War Child’s procurement policies and procedures.
- Conduct timely financial clearance with finance department for expenditure incurred in field.
- Any other related duties as assigned by line manager.
Our Values
Bold
We use our passion and creativity to deliver high quality evidence-based work designed to maximize our beneficial impact for children in conflict.
Accountable to Children
Children can rely on us to respond to their voices and to treat them with respect and dignity.
Transparent
We expect to be held to account by our supporters and beneficiaries and we respond with openness and honesty.
Committed to each other
We support each other and our partners to achieve ambitious goals and to the best we can be we are honest and open with each other, sharing our success and confronting our challenges
Job Requirement
Person Specification
War Child in Afghanistan operates in a dynamic environment with a team of highly motivated and dedicated staff. The right candidate will share these qualities and bring effective leadership to a diverse team. The successful candidate will be creative problem solver and foster a solution-based approach to management.
Experience and mandatory criteria:
- University Degree,
- At least 3 Years’ relevant experience with humanitarian organizations related to Finance.
- Proficiency in English, Pashto and Persian languages is highly essential, [i.e., reading, writing and speaking]
- Highly objective, dependable, emotionally mature, sociable and communicative with good verbal and written communications skills.
- Must possess good interpersonal, mediation, negotiation and conflict resolution skills.
- Patient and with good understanding of humanitarian and development work.
- Hardworking and able to work with people from different backgrounds.
- Honest and accountable.
- Flexible and can work under pressure.
- Commitment and to understand of War Child UK values.
Submission Guideline
How to apply
- Please go to this link: https://airtable.com/shrxPDm87Jm7pCMAN, fill in your information and attach your documents before the closing date - (1-Jun-2022).
- Applications after closing date will not be accepted.
- Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted for written test/interview.
Child safeguarding and Adults at Risk
Our work with children and at-risk adults to keep them safe is the most important thing we do. We are committed to the safeguarding of children and vulnerable adults in all areas of our work. We have zero tolerance for any behaviours and practices that puts children and/or vulnerable adults at risk of abuse and/or harm. Successful applicants will be expected to be compliant and sign up to our Child Safeguarding policy, our Code of Conduct and PSEA: Adults at Risk Policy. You can find the Child Safeguarding and Adults at Risk policy here: Child Safeguarding
Pre-employment checks
- Employment with War Child will be subject to the following checks prior to your start date:
- a satisfactory police record check to include a International/National Criminal Record Check, and a clear vetting and Due Diligence check
- receipt of three satisfactory reference