Under the guidance and the direct supervision of the Senior Operations Manager, the incumbent will perform the following administrative activities:

• Assist the project with day-to-day administrative activities
• Organizing regular and ad-hoc meetings (and their logistics); preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points.
• Draft routine correspondence, interoffice circulars, general briefing notes, documents, reports, and minutes of meetings when requested, translations when required;
• Administration of travel, meetings, appointments and brief colleagues on the travel arrangement and necessary steps
• Support to organize events if required
• Adherence to appropriate protocol and correspondence guidelines by PM team when communicating with Government and other external partners;
• Maintenance of the filing system ensuring safekeeping of confidential materials
• Assist in Coordination of the information flow in the office and dissemination of corporate and interoffice communication to staff as required.
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the head of the project
• Coordinate and liaise HR and travel activities with UNMAS support team
• Assist Project Management with interpretation/translation of documents and meetings
• Liaise with transportation unit on travel movements and track log books