Description:

The Manager, Mission Medical Commodities will be responsible and accountable for the management of health projects pharmaceutical supply change management particularly BHA, including quantifications and rationalization.

Roles and Responsibilities:

• Perform needs assessment, selection, and quantification of all pharmaceuticals and other medical commodities for project proposals
• Ensure proper pharmaceutical supply management system is in place to manage importation, transport, storage, distribution, and recording & reporting of consumption
• Ensure IMC minimum quality standards for pharmaceuticals and other medical commodities are implemented and adhered in Kabul office, provincial office, as well as, in the Health Facilities; Support relevant staff in facilitating compliance
• Ensure all stock movement is recorded and pharmaceutical quality assurance is maintained throughout the supply chain
• Ensure all medical warehouses follow Good Storage Practices and are adequately equipped with necessary equipment
• Ensure regular reporting of pharmaceuticals and other medical commodities to health team lead/ medical director
• Ensure weekly consumption reports are coherent with stock distributed from central warehouses
• Share weekly and monthly consumptions reports (highlighting losses, stock surplus, possible stock out, early warning indicators, etc.) with the health team lead/medical director
• Share summary pharmaceuticals and other medical commodities reports to health team lead and senior management (updated assets register, repair and maintenance of med equipment / facility / stores if any and cold chain management report)
• Ensure certificate of donation / destruction, missing & damage and incident forms are prepared timely, reported and fed in into weekly sitreps.
• Oversee selection, quantification, and procurement of medicines, laboratory reagents, and medical/surgical supplies and GIK orders
• Monitor consumption reporting and availability of essential pharmaceuticals and other medical commodities at all health facilities
• Represent IMC at working groups
• Quantify, procure, and manage all essential pharmaceuticals and other medical commodities including malaria test kits, reagents and supplies for primary, secondary and tertiary health care facilities run and supported by IMC
• Lead Local medical commodity’s vendor Prequalification processes in collaboration with Health/Medical Coordinator/Director in order to ensure local medical commodities purchases are made from approved sources when the situation permits

Training and capacity building:

• Provide ongoing training on pharmaceutical supply management, rational medicine use, medical waste management, and pharmacovigilance to locally recruited medical staff, medical warehouse officers, pharmaceuticals supply chain officers, medical logistics officers and mobile clinic pharmacists
• Ensure pharmaceutical services are implemented in accordance with host-country and internationally accepted standards
• Design simple tools and systems for inventory management in the warehouse and follow up implementation
• Collaborate with program managers during proposal writing stage to accommodate pharmaceuticals and supply chain requirements and also prepare pharmaceuticals and other medical commodities list for inclusion into proposal
• Ensure different donor requirements/ organizational policies and procedures are followed at all levels of the pharmaceuticals supply system
• Train and mentor pharmacists and other relevant health workers on pharmaceuticals and other medical commodities supply management, rational medicine use, and prevention of anti-microbial resistance

Pharmacy Managers at Hospital or district level:

• Manage, monitor and lead pharmacy teams and pharmacies
• Direct, monitor and supervise all dispensing activities at the hospital pharmacy
• Quantify, request, and manage all essential pharmaceuticals and other medical commodities for the hospital including supplies for vertical programs like Tuberculosis and Antiretroviral Medicines and supplies
• Supervise dispensing pharmacists to ensure rational dispensing and proper patient counseling
• Provide trainings to pharmacists and other health professionals on rational medicine use, adverse drug reaction, drug interaction and prevention of anti-microbial resistance
• Ensure periodic and annual inventory of pharmaceuticals and other medical commodities are conducted
• Ensure procurement of pharmaceuticals and other medical commodities according to specification
• Oversee distribution of pharmaceuticals and other medical commodities for inpatient pharmacies, MMUs, and different units/wards based on (BPHS, NMP national medicines policy and LDL license medicine list).
• Provide training to caregivers on the appropriate use of medicines, adverse reaction, and drug interaction
• Compile reports including reports on narcotic and psychotropic medicine consumption, expired pharma report to National Drug Regulatory Agency as applicable
• Assist in recruitment of Pharmacist in the Health facilities.