HR Responsibilities:

• Improving, Preparing, Managing and updating Office and Health Facility filing system.
• Ensure all needed document and guideline available and kept in good condition.
• Being in contact with HR, planning and health and providing the data base as per requested.
• Assisting in Recruitment of staff
• Implementing staff management tools in human resources point of view.
• Ensuring that all the staff in different bases has got staff files, contracts, timesheets, CV, application form, covering letter and diplomas and all related documents.
• To ensure the original staff files are available in the country office each month.
• Preparation and follow up of staff list for different projects.
• Assisting in planning trainings on different points for the capacity building of the staff.
• Evaluation of all staff in different projects and its follow up.
• Assist in Planning for motivation of the staff using Organizational Behavior science.
• Checking, Entering and follow up of the attendance sheet or time sheets in monthly bases.
• Checking and follow up of days of the staff on the standard days-off follow up database.
• Ensuring that the staff is respecting BARAN Internal staff regulation and to apply the staff regulation and to answer to all question coming from the staff about our internal rules.
• Request and distribution of Staff phone credit card along consumption report monthly base.
• Taking responsibility being as acting HR during inexistence or absence of HR Officer.
• Responsible in getting work permit for office and HFs staff (new staff) and reporting from implementation process.
• Regular visiting field/HFs.
• Other tasks as assign by the direct supervisor

Admin Assigned Tasks:

• To maintain administrative system and procedures.
• Job description for the administration staff of the related office and to supervise the smooth running of the internal tasks of the administration unit of the related office.
• Supervision from employees of administration department
• Providing of requisitions.
• Writing the memos and other official letters of Provincial office.
• Contact with other NGOs, governmental and non-governmental Organizations.
• Preparing of monthly activity report.
• Inspection the daily attendance sheet.
• Conduction of staff meeting.
• Maintained and updating of staff filing system.
• Overseeing from salary, and payment of staff
• Ensure to sent monthly attendance report to finance department  
• Hand with cashier in cash handling and advise him on payments etc.

Finance :

1. Participating in the planning process;
2. Preparing timely and monthly report to Project Manager and Finance officer CMO.
3. To close, reconciling of bank books, cash books, reconciliation of the ledger with badge and Quick Book on monthly basis of PMO submitting the report to the Project manager and Finance and Finance officer CMO;
4. Checking of 100% of PMO vouchers according to BARAN policies;
5. Maintaining the financial performance in high standards according to the BARAN operational manual;
6. Participating the knowledge and skill program of finance staff;
7. Supporting Financial director in any financial issues;
8. Performing delegated activities by Finance and Reporting director.
9. All financial related IN/OUT letters and maintaining relationship/communication with MOE.
10. Regularly field visit
11. Verification of all the vouchers
12. Conducting of any other task given order and released from line manager based on organization context