Main Purpose of the Job:

As the technical lead on pharmaceutical management in central within, the pharmacy assistant shall be responsible for supporting the national pharmacy manager in quality assurance of all pharmaceutical products in Kabul and will work under the technical supervision of national pharmacy manager.

Duties and Responsibilities:

General Duties

Pharmaceuticals and Supplies Management:

• Assess the national pharmacy manager in Overseeing the medical drugs and supplies quantification within their province and ensures that all procured items are in the Afghanistan Essential Drug List. S/he will ensure drug consumption data is collected at health facilities, aggregated, analysed, and used for forecasting needs of the program, and fed upwards to the national pharmacy manager.
• Assist the national pharmacy manager to Monitor the availability of medical products to avoid stock-outs and financial losses generated by expired items; Collaborates with the provincial health managers to define stock security levels in IRC’s directly or partner implemented facilities.
• In close consultation with national pharmacy manager to develops stock levels alert (based on an average monthly consumption AMC and morbidity data); gathers stock indicators, analyse them, and discuss with to the national pharmacy manager to avoid stock-outs and the financial losses generated by expired items.
• Participates in implementing the pharmaceutical supply chain standard operating procedures.
• Applies Good Distribution Practices (GDPs) for pharmaceutical products at storage level, and Good Dispensing Practices in end user units. These include:

• Documentation verification:
  • Conduct systematic checks of all medical goods purchased locally and for direct shipments, and control their details correspond to the requested specifications and the received documentation (Certificate of Analyses)
  • Check conformity of the received goods with the PO (Purchase Order) and the PL (Packing List) (strength, origin, manufacturer, batch number)
• Transportation and storage:
• Ensure transportation of medical goods (including any dangerous goods and cold chain) is done in an appropriate manner and following national regulations.
• Conduct GDP self-assessment for the provincial warehouses with the assistance of GSC Pharma QA Manager and follows up on Corrective Action Preventive Action (CAPA) implementation.
  • Handle cold chain products according to the recommendations of the manufacturer.

• Ensure that cold chain equipment is working properly, and that daily temperature monitoring of cold chain items is in place.
  • Report to Country Pharmacist any cold chain breach (fills the cold chain breech report), who will advise on releasing the products.
  • Ensure controlled drugs are managed according to national regulation.
  • Ensure stock rotation according to FIFO (First in First Out) and FEFO (First Expiry First Out)
  • Support in conducting monthly and annual physical stock counts and provide reports upwards to the Country Pharmacist.
• Disposal and returns:
  • Ensure disposal of health care products is done according with national regulations/or IRC Waste Disposal SOP, and that a disposal file is maintained.
  • Organize return or exchange of rejected goods with the SCC.
  • Supervise the store release, distribution, and transfer of all stock to the required field site locations.

Specific Duties:

Technical Support and Capacity Building

• Provide support supervision to the pharmacy technicians and dispensers at field sites to ensure proper management and reporting of medical drugs and supplies and ensure a quality-assurance system is incorporated into the health facilities and medical stores.