Core Functions / Responsibilities:

Under the direct supervision of the WASH Programme Officer, He/she will act as a facilitator on community level to obtain good working relations with community and other stakeholders. Project Assistant shall support WASH programme activities;

• Assist in the implementation and monitoring of WASH project activities.
• Retrieve, compile, summarize, and present information/data on specific project topics.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.   
• Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
• Carry out technical assessments and analyze the data collected towards the implementation of projects in the water, sanitation and hygiene to respond to the needs of IDPs and host community.
• Assist in designing WASH projects intervention and prepare cost estimates for water, sanitation and related hygiene interventions.
• Assist the WASH Officer in preparing final bidding documentation for tender processes.
• Regularly monitor all basic portions of the wash projects in progress and provide weekly updated summary to the WASH Officer
• Prepare daily field reports, analyse the reports and discuss matters that need attention with supervisor.
• Bring to the attention of the supervisor of any works which are not meeting timelines or where quality standards are not being met.
• Ensure that materials are used in accordance with specifications/procedures and instructions from the supervisor, keeping records and coordinating with the logistic officer for request and delivery to implementation sites.
• Prepare and define logistical needs for the implementation of your activities.
• Perform other related duties as assigned.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

• Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES - Behavioural indicators – N/A

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.